This policy sets out how we process any personal data we collect from you or that you provide to us through our website or other channels. We confirm that we will keep your information secure and that we will comply fully with all applicable UK Data Protection legislation and regulations. Please read the following carefully to understand what happens to personal data that you choose to provide to us, or that we collect from you when you visit this site. By visiting https://atrd.group (our website) you are accepting and consenting to the practices described in this policy.
Types of information we may collect from you
The information we collect is largely details of organisational contacts, enquiry points etc and not personally identifiable. We will also, to a lesser extent, collect and process personal identifiers, contacts and characteristics (for example, name and contact details).
How we get personal information and why we have it
Personal information which we process is provided to us directly by you to help ATRD achieve its organisational goals to increase racial diversity on charity trustee boards.
We might also receive personal information indirectly, from your organisational website, other organisations referring you or from your social media handles. This information helps ATRD achieve its organisational goals to increase racial diversity on charity trustee boards.
We use the information that you have given us in order to:
- help charities and trustee recruitment agencies increase the racial diversity of their trustee Boards by highlighting the skills and experience within our database of Black and Asian network organisations.
- highlight the contributions of our supporters, donors and clients to ATRD achieving its organisational goals.
We may share this information with charities or trustee recruitment agencies seeking to increase the racial diversity of charity trustee boards. Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
(a) Your consent. You are able to remove your consent at any time by contacting [email protected]
(b) We have a legitimate interest.
How we store your personal information
We keep Personal identifiers, contacts and characteristics (for example, name and contact details) for a minimum of seven years to fulfil our organisational purposes to comply with any legal and regulatory requirements or for any legal claims. We will then dispose of your information by deleting it where technically feasible.
We will ensure that your information is stored safely and securely.
How we may use the information we collect
We use the information in the following ways:
Information you supply to us.
We will use this information:
- to provide you with information and/or services that you request from us;
- To enable charities and trustee recruitment agencies to increase the racial diversity of their trustee Boards
Information we automatically collect about you.
We will use this information:
- to administer our site including troubleshooting and statistical purposes;
- to improve our site to ensure that content is presented in the most effective manner for you and for your computer;
- security and debugging as part of our efforts to keep our site safe and secure.
This information is collected anonymously and is not linked to information that identifies you as an individual.
Disclosure of your information
Any information you provide to us will be emailed directly to us.
We also store information on our mailchimp database to which this policy would also apply as required.
We will use all reasonable efforts to ensure that your personal data is not disclosed to regional/national institutions and authorities, unless required by law or other regulations.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Third party links
Our site may, from time to time, contain links to and from third party websites. If you follow a link to any of these websites, please note that these websites will have their own privacy policies and that we do not accept any responsibility or liability for these policies.
Your rights – access to your personal data
You have the right to ensure that your personal data is being processed lawfully (“Subject Access Right”). Your subject access right can be exercised in accordance with data protection laws and regulations. Any subject access request must be made in writing to [email protected] We will provide your personal data to you within the statutory time frames. To enable us to trace any of your personal data that we may be holding, we may need to request further information from you.
Your data protection rights
Under data protection law, you have rights including:
- Your right of access – You have the right to ask us for copies of your personal information.
- Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
- Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
- Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
- Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.
- Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Please contact us at action[email protected] if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us to [email protected].
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk